The Customer Complaint Report is a quarterly report that displays trends in complaints reported to FINRA’s Rule 4530 Application each quarter, pursuant to FINRA Rule 4530. When a customer complaint is submitted to FINRA, the submitter must identify the product and problem classification detailed in the complaint. The report allows a firm to see their complaints in two views, by problem identified in the complaint and by product for which the complaint was submitted.

Navigating the Customer Complaint Report

The complaints by problem view is displayed by default. To see complaints submitted by product, choose Product from the Views drop-down in the report header. In the Problem view of the report, the user can click the + sign to the left of the problem to see the products listed in the complaints for each problem. This allows a firm to see not just the problems reported, but for which products each problem is more frequent, and whether the firm needs to take any action accordingly. For instance, if a firm is consistently receiving complaints dealing with the suitability of a particular product, the firm may want to consider how that product is being handled.

Similarly, in the Product view, a user can expand each product to see which problems were listed in the complaints for that product. Please note: the total number of complaints per quarter is the same, whether viewed by problem or by product; the two views of the report simply offer different ways of viewing the complaint information for each quarter. Complaints identified as sales practice problems are identified in italics.

The first table of the report displays the 5 problems or products reported most frequently on complaints received in the most recent quarter (or, if fewer than 5 were received in the most recent quarter, in prior quarters). If the firm submitted complaints for more than just the 5 problems or products listed initially, the user can click the + sign to the left of the “All Other Complaints” row to see the remainder of problems or products submitted over the four quarters displayed.

The report also displays the top 10 problems and products that generated the most complaints for the industry as a whole in the most recent quarter, and what percentage of the total industry complaints each problem or product constitutes, for the purposes of comparison. The last two tables of the report contain the firm’s total complaints per associated individual, as well as the number of complaints submitted by the firm that were associated with a registered rep at the firm. These tables allow the firm to compare its own performance with the industry. For more information on these fields, see the glossary below.

Reporting Requirements

Customer complaints are required to be reported on a quarterly basis per FINRA Rule 4530. Per FINRA Rule 4530, complaints must be submitted within 15 days of the end of the calendar quarter. For the purposes of the report, each complaint is only counted once, no matter how many amendments to that complaint a firm submits.

For more information of this topic, check out our Customer Complaints (FINRA Rule 4513) blog.

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